Job Description

Key Duties - Staff Management

• Arrange and attend regular meetings with staff and Senior Managers to ensure good communication between team members.
• Induct any new Activity Leaders on site in all company policies and procedures.
• Create and implement weekly staff rotas for activities, with the support of the Centre Manager.
• Assist the Centre Manager in creating room lists and planning for new arrivals, as necessary.
• Ensure activity staff are fully briefed on all off and on-site activities before they are undertaken .
• Ensure activity staff have all the materials they need to lead activities and excursions .
• Oversee planning and delivery of all and on-site activities and excursions, and lead activities/excursions.
• Oversee the organisation and execution of activity workshops for students.
• Oversee room inspections, general admin support and other tasks to assist the smooth running and quality of the program.
• Conduct formal staff reviews of Activity Leaders with support from Senior Management Team, where necessary.
• Organise and oversee professional development sessions throughout the summer.
• Create & maintain all noticeboards within the centre
• Post the daily timetable on the Student Noticeboard every morning.

House Duties &Pastoral (Residential Staff)

As a residential member of staff your role will require that on a rota you will assist with:

• Being responsible for student welfare
• Ensuring high standards of student behaviour
• Ensuring each student’s dietary/religious needs are met
• Assisting with all residential duties (bed time and wake-up)
• Perform all residential duties in professional manner
• Help coordinate House Buddies
• Assist with monitoring students’ regular medication requirements
• Help and assist with unwell students
• Help with maintaining a high level of tidiness and liaise with Housekeeping as necessary
• Assist with a laundry system
• Assist with any disciplinary issues with CM/GLs
• Act as GL for individual students
• Be a role model for students

Student Care

The Senior Activity Leader is the designated welfare officer for students during their stay with Oxford Spires International School and as such will:

• Prioritise the safety and welfare of students and staff during all off and on-site activities
• Co-ordinate and oversee Activity Leaders’ responsibilities for being the welfare representative for a particular group of students each week
• Ensure excursion notes and risk assessments are up-to-date and that activity staff have read and fully understood these before undertaking any activity or excursion
• Supervise airport arrivals and departures as necessary
• Take part in the overnight on call duty rota.
• Assist with student supervision during the day as necessary.
• Ensure all Activity Leaders complete any necessary paperwork, such as registers, accident forms and welfare reports, as required by the role.
• All staff have a responsibility for implementing Oxford Spires Language School policies and procedures, and representing the school to the highest standard at all times.
• All staff have a responsibility to ensure the safeguarding of all students and to fully understand and follow the school’s safeguarding policy and procedures.

Essential Requirements

• Outgoing and enthusiastic personality
• Excellent spoken and written English language skills, with a high level of communication and interpersonal skills
• Computer literate
• Previous experience of working with young people in a leadership role
• Ability to work under pressure, flexible with excellent organisational and problem solving skills.
• Hard-working and responsible attitude.
• All staff will be subject to safeguarding checks including an enhanced DBS disclosure.

Desirable Requirements

• Previous experience of working at an EFL summer school
• First Aid Certificate
• Previous experience leading and motivating a team of staff
• Full, clean driving license

Other Requirements

• Support the Marketing team by gathering material, such as photos, for social media marketing purposes
• Assist with keeping the premises and company equipment clean, safe and in good order
• Undertake other duties, appropriate to your post, as may reasonably be required by Oxford Spires Language School
• You will be required to work six days each week.
• Shifts will normally be morning plus afternoon or afternoon plus evening, with a full day off each week usually falling on a week day.
• As a senior member of staff you will be required to be on call at other times in case of emergencies.
• You may be required to work at more than one location throughout your contract.